20 Quincy St. Cambridge, MA 02138

Tel: 617 495 5758 | Fax: 617 496 8754

Email: hfc@harvard.edu

Use of the Club:

Non-Harvard events must be sponsored by a Faculty Club member.

Private Dining/Meeting Rooms

are available year-round. Please email hfc_functions@harvard.edu regarding availability.

Interview and Presentation Rooms

are available for on-campus recruiting. A non-refundable deposit of $600 is required to secure the space. Please email hfc_functions@harvard.edu regarding availability

Payment/Deposit:

For non-Harvard events a non-refundable deposit of the room rental fee (minimum of $215) is required to secure your reservation. Weekend events require a non-refundable deposit of $2,900. The Club accepts the following forms of payment: Visa, MasterCard, American Express, check or money order.

Additional Charges:

A 22% surcharge and 5% state sales tax apply to events not billed to a Harvard department. Applicable tax will be charged unless a certificate of exemption is provided prior to the event.

Parking:

The Broadway Garage may be reserved through Harvard University Parking Services for evening and weekend events. Day passes are also available. Please email event_parking@harvard.edu or call (617) 495-3772. Limited on-street parking may also be available.

Menus:

We welcome the opportunity to create special menus designed to suit the theme of your event, individual tastes, and diets. Printed menu suggestions are available on our web site. Menu selections must be communicated two weeks prior to the event. If your menu includes more than one entree an additional $4.95 per guest will be charged. Food and/or beverages may not be removed from the premise.

Guarantees:

Attendance must be specified to the Events Office 5 working days prior to the event. This number will be considered as a final guarantee not subject to reduction. The invoice will be based on the number actually served if it is greater than the guarantee.

Cancellations:

The room rental fee is due upon cancellation of confirmed events. Cancellations received less than 5 working days prior to the event are charged in full. In case of inclement weather, events cancelled before noon on the day prior to the event will be billed for 50% of the total amount.

Room Assignment:

The location of your event is listed in the lobby. Rooms are assigned according to the anticipated number of guests.

Linens/Table Decorations:

White linen is standard. We will assist you in ordering special linens, decorations and floral arrangements designed to complement your event.

Audio/Visual Equipment:

Please contact us for your audio visual needs.

Piano:

Our Steinway piano located in the main lobby may be rented for $150.

Dance Floor:

A dance floor is available for $450.

Candles and Open Flame:

The City of Cambridge requires a fire marshal present for use of candles or open flame. The charge is $50 per hour with a four-hour minimum. Please contact the events office to make arrangements.

Display and Exhibit:

Materials may not be attached to walls or ceilings. The host assumes full responsibility for damages due to misuse of the facilities.

Personal Property:

The Club does not accept responsibility for items brought into the Club. Prices are subject to change without notice