Policies

All applicable laws regarding serving and consumption of alcohol must be followed.

The in-house Audio Visual Department will take care of all your a/v needs. No outside a/v equipment is allowed inside Harvard Faculty Club or Loeb House.

Smoking is not permitted. The City of Cambridge requires a fire marshal be present for events using candles or open flame. All real candles must be encased by glass. Please contact events@harvard.edu to make arrangements.

Capacity limits must be observed. HFC reserves the right to turn away guests if the capacity is exceeded.

All proposed displays are allowed only with the prior approval of HFC. Materials may not be attached to walls or ceilings. The use of balloons and the throwing of rice, confetti, flower petals, etc. are not permitted.

HFC reserves the right to shutdown an event at any time. This might occur if the renter has misrepresented the event, or if general behavior becomes inappropriate and presents a hazard.

All food and beverage prices are subject to a house charge and to Massachusetts state and local tax, if applicable. The house charge is not a tip or gratuity for our staff. The house charge is used to defray the expenses of the Harvard Faculty Club. The Harvard Faculty Club has a no tipping policy which our staff is obligated to follow.

HFC reserves the right to require a guest to leave the premises if his/her behavior is deemed inappropriate or is perceived to be a threat to general safety and well being.

The host is liable for any damage to the premises. The HFC manager will determine damage. All repairs and/or replacements will be charged in full to the host.

Media is not allowed on campus, including inside the Harvard Faculty Club and Loeb House without prior approval from Harvard Public Affairs & Communications. Contact events@harvard.edu for specific regulations.

We welcome the opportunity to create special menus designed to suit the theme of your event, individual tastes, and diets. Menu suggestions are available on our website. Harvard Faculty Club is the sole provider of food and beverage at the Club and Loeb House.

The Club does not accept responsibility for items brought into the Club.

With sufficient notice, arrangements can be made to rent a piano.

[Tenant/Lessee/Licensee] shall not state or imply in any manner that Harvard University or one of its Schools is presenting or sponsoring [the Event].  Accordingly,

1. [Tenant/Lessee/Licensee] shall not use the name "Harvard" (alone or as part of another name) or any logos, insignia or other words, symbols, images or devices that identify Harvard or any Harvard school, unit, division or affiliate (“Harvard Names”) as part of the name of [the Event] or for any other purpose in connection with [the Event] (except as stated below);
2. [Tenant/Lessee/Licensee] shall not use any Harvard Names on certificates, diplomas or other awards that may be provided in connection with [the Event];
3. All materials promoting the Event must include the following statement:  “ is not affiliated with Harvard University, nor is a Harvard University program or activity.”; and
4. [Tenant/Lessee/Licensee] may use an accurate address for [the Event] that includes reference to a location at Harvard, without any text or images that imply Harvard sponsorship of [the Event].

This Use-of-Name provision applies to all print and electronic materials produced by [Tenant/Lessee/Licensee] for [the Event], including web and social media sites.